How To Use The Clinical Workstation

Table of Contents

Introduction to the Clinical Workstation

What is a Clinical Workstation?

The Clinical Workstation is a PC-based, client workstation that allows you to access clinical applications at the Beth Israel Deaconess Medical Center. You can use the Clinical Workstation to connect directly to your clinical applications, or to log into your departmental (or home) server and access network applications and other resources from a Microsoft Windows environment.

One of the primary objectives of the Clinical Workstation is to design a computer workstation which provides ready and secure access to clinical applications in areas where clinical care is taking place. The first release (version 0.0) will include current applications from East and West campuses. Future releases will include the new Cerner applications. A primary goal is to have a “clinician friendly” workstation that supports clinical care.

Workstation Start-up and Login

If you've made it this far you probably don't need this information. When you first turn on the Workstation, you will see a screen asking you for a server name, a user name, and a password. For the clinical workstation, leave the server name as it is (if that space is blank you can find the right server name for your unit written on the frame of your monitor) and just enter “CLIN” (without the quotes) and no password. This will load the workstation with the following applications presented as icons on a CareGroup desktop:

  • Clinical Computing (CCC)
  • ODISY - Classic
  • ODISY - Extended
  • Discharge Notification
  • cc:Mail
  • Bed Tracking
  • Epic Cadence
  • PDR (CD-ROM)
  • Netscape Access to the CareGroup Clinical WebSite with links to clinical information e.g., CareWeb™, PaperChase®
  • OneStaff
  • Lippincott Nursing Library (Policies & Procedures)

Your Default Applications

All applications you see on the Clinical Workstation are potentially available to you. However, you can only access an application if you are a registered user of that application. Your authorization to access other applications depends on your department and job function.  Contact your supervisor or the Help Desk if you need access to additional applications.

Storing Files on the Clinical Workstation

You cannot store files on the Clinical Workstation’s hard drive. Instead, you may store files on a floppy disk.
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Your Workstation and Windows 95

Using Your Mouse

Move the mouse on your desk until the corresponding cursor (usually an arrow) on your computer screen is positioned on the space or object in which you are interested. To select an icon (a picture of a program), press and release the left mouse button. To move an object on your desktop, press the left mouse button and continue to hold it down while moving (dragging) the mouse across your desk. When you release the mouse button, the object moves to the cursor’s final position. To open an icon, press and release your left mouse button two times in quick succession (double click).

Your Windows 95 Desktop

Windows ‘95 features a streamlined desktop that makes it easy for you to control your Windows session.

The Start button allows you to quickly start a program or obtain help. The Exit button is a special control for exiting Windows 95. Exit is used to exit from the workstation and not simply to close your application. The taskbar contains the Start and Exit buttons and displays buttons that represent each program running on the workstation.

Starting Programs in Windows 95

To start a program, first locate the icon or picture of the application on your desktop or the corresponding program in the Start menu. Now move the mouse on your desk until the corresponding cursor (usually an arrow) on your computer screen is positioned on the icon. To open the icon, press and release your left mouse button two times in quick succession (double click).

Window Control Buttons: Minimizing, Maximizing and Closing a Window

  • Minimize a window to move it out of your way temporarily while leaving it active for later use. Point the mouse at the button containing the underline located in the upper right corner of the title bar and click the left mouse button. The window will disappear from your desktop and its button appears raised on the taskbar.
  • Maximize a window so you can see more of its contents. Point the mouse at the button containing a rectangle located in the upper right corner of the title bar and click the left mouse button. The window enlarges to fill the screen and the maximize button changes to two overlapping rectangles button. Click that button to change the window back to its original size.
  • Close a window when you are finished working in it. Too many open windows clutter the desktop. You can close a window by clicking on the button containing the located in the upper right corner of the title bar. You can also close a window by opening the File menu and then selecting the Close command.

Moving and Resizing a Window

  • To move an open window, point anywhere in the title bar and then click (left mouse button) and drag the window to a new location. Release the mouse button and the window appears in the new position.
  • To resize a window, position the cursor over any of the 4 window borders until a double-headed arrow appears. Drag toward the center of the window to reduce its size, or drag away from the center to enlarge the window.
  • If the window is too small to display its entire contents, horizontal and/or vertical scroll bars appear. Click the arrow at either end of the scroll bar to view the hidden contents of the window.

Using Menus in Windows 95

  • Most windows contain menu bars across the top of the window. Click on a command within the menu bar and a menu of related commands will display.
  • A check mark to the left of the command signifies that and option is active. To remove the check mark, click on the option a second time.
  • Commands followed by an arrow display a secondary menu containing additional related commands.\

Windows 95 On-line Tutorial

Windows 95 provides an on-screen tutorial for users who are unfamiliar with working in the Windows 95 environment. To start the tutorial, perform the following steps:

  1. Click the Start button.
  2. Click the Help item. Windows 95 displays the Help Topics window.
  3. Click the Contents tab.
  4. Double-click the Tour: Ten minutes to using Windows entry.

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Accessing Clinical Information

Note: If you require access to any clinical system and do not have a working password, contact your supervisor or the Help Desk (4-4040).

Using CCC

  1. Left double click on the CCC icon.
  2. After a moment a blue box will appear and will have a space labeled “Key”. Type your key (password) and press the Enter key.
  3. Choose the system you want to use by typing the name on the list or using the arrow keys and then pressing Enter.
  4. The program will log you off but you can always exit immediately by clicking the ×on the title bar in the top right hand corner of the window.


  1. Left double click the ODISY icon.
  2. Clear the screen by left clicking on the icon of a computer screen with a lightning bolt on it.
  3. At the cursor prompt, type in “odisy” (without the quotes) and press the Enter key. An ODISY sign on screen appears.
  4. Type in your ODISY Sign On ID and hit the Tab key on the keyboard. Type in your ODISY Password and press the Enter key on the keyboard.
  5. Select items in ODISY by clicking on your selections with the right button of the mouse.
  6. It is important to sign off of ODISY when you are done using it:
    1. Right Click the Signoff option in the lower right hand corner of the window.
    2. Clear the screen by left clicking on the icon of a computer screen with a lightning bolt on it.
    3. Left click the × on the title bar in the top right hand corner of the window.

Using ODISY Extended

  1. Left double click the ODISY Extended icon.
  2. Type in your ODISY ID.
  3. Type in your ODISY Password.
  4. Left click the OK option.
  5. Use ODISY Extended.
  6. When you're finished exit ODISY Extended by left clicking the × on the title bar in the top right hand corner of the window.

Using CareWeb™

  1. Start the internet browser. (see below).
  2. Click on CareWeb.
  3. Enter your CCC key or your CareWeb™ username and password followed by your CCC key.
  4. Use CareWeb™.
  5. Click on Clinical WebSite button when you are done.

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Accessing Clinical Reference Material

Drug Information

  • Through CCC (Clinical Information system -&62; Decision Support -&62; Drug Information); or
  • Through CD-ROM (this allows a limited number of simulateous users):
    1. Click on the icon labeled “PDR”
    2. Wait 10 seconds until you are asked to enter your user name.
    3. Type “PDR” (without the quotes) and press Enter.
    4. When you are finished, use the right arrow key to highlight “Quit” at the top of the screen and press Enter.

Literature Searching (MEDLINE)

Other Clinical Reference Material

This is available in three different forms:

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Using the World Wide Web via the Clinical WebSite

  1. Left double click on the Netscape Navigator icon (a picture of a yellow ship's wheel).
  2. The CareGroup Clinical WebSite home page comes up.  You may press the Home button at any time to get back to this.
  3. Click on one of the large buttons on the top of the screen to view different types of information.
  4. If you don't know where to find the link you want, you may enter it in the blank space in the lower left of the home page, then click on the "Find It!" button.
  5. Click once on underlined areas of the screen to "go to" those resources.
  6. If you know the "URL" or address of the site in which you are interested, enter that in the white space labeled Location.
  7. To go back to the last place you were, press the icon in the top left which contains a left-pointing arrow.
  8. To stop trying to find a site which is taking too long, click on the stoplight icon (top right) that is labeled Stop.
  9. If you have suggestions on features which should be added to the Clinical WebSite, click on the "Feedback" button.

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For More Help

Contact the Help Desk at 4-4040.  If you have non-urgent needs for help or to report bugs, press the "Support" button on the Windows 95 desktop or on the Clinical WebSite home page.

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